Fleet management for operators who measure cost per kilometre
One screen for the whole fleet, and the reports that turn what it shows into a lower cost per kilometre.
VouchTrack fleet management gives an operator a real-time view of every vehicle, alerts triggered the moment a vehicle breaks a pre-defined rule, and reporting across utilisation, route adherence, idling, fuel, driver behaviour and maintenance. Alerts reach the operator by push, SMS and email; reports can be scheduled to arrive before the Monday meeting.
Real-time view of everything you run
Each vehicle fitted with our device transmits at regular intervals, so an operator sitting remotely can see the entire fleet at once — moving, idling, parked, offline — and drill into any single vehicle without losing the overview. On fleets of several hundred, vehicles cluster on the map rather than becoming an unreadable smear of pins.
Alerts configured to your business, not ours
Alerts fire as soon as a vehicle violates a rule you defined. What matters is that the rules compose, so you get signal instead of a wall of notifications nobody reads:
- Route corridors — flag a vehicle straying from the assigned highway by more than a set distance.
- Unscheduled halts — stops beyond a threshold outside approved rest points.
- Time-conditioned geofences — only alert on a depot exit between 8 PM and 6 AM.
- Speed thresholds that vary by zone, so residential roads are treated differently from the motorway.
- Fuel drops while stationary, temperature breaches, door-open events off-route.
Driver evaluation with numbers behind it
Driver performance is a persistent problem for transport companies precisely because operations are invisible. Harsh braking, rapid acceleration, cornering, overspeeding and idling combine into one score per driver, updated daily, with distance covered, time taken and violation counts alongside it.
Attach an RFID reader and every trip is bound to a named person, so scores follow the driver rather than the vehicle — which is what makes a league table or an incentive scheme workable.
Maintenance, tyres and true running cost
Maintaining a large fleet is cumbersome on paper. Service intervals by odometer, engine hours or date, with parts and labour costed against each vehicle, turn maintenance from a recurring surprise into a schedule. Over time the data also tells you which vendor is punctual, which parts last, and what a given vehicle actually costs you per kilometre.
Reports that end arguments
Forty-plus standard reports covering distance, utilisation, idling, stoppage, trip logs, fuel per 100 km and cost per kilometre — schedulable by email, exportable to Excel, CSV or PDF. When a customer disputes a delivery time, you replay the trip rather than debating it.
See the full feature list, or read how operators cut fuel cost and stop theft.
Fleet management FAQs
Direct answers to what customers ask before they commit.
Ask something elseA fleet management system combines vehicle tracking hardware with software that turns raw position data into operational information — trips, utilisation, route adherence, driver behaviour, fuel consumption and maintenance schedules — and raises alerts when a vehicle breaks a rule you defined.
Mainly through three routes: stopping fuel siphoning, reducing idling time, and enforcing route adherence so unnecessary kilometres disappear. Fleets commonly report 15 to 20 percent lower fuel spend in the first year, with maintenance and overtime savings on top.
The tooling pays back from around five commercial vehicles. Below that, simpler vehicle tracking usually covers the need. There is no technical limit above — the platform is built for fleets in the hundreds.
Yes. A documented REST API and webhooks push trips, fuel, events and maintenance records into your own systems, so vehicle cost lands next to the job it belongs to.
Yes. Any report can be scheduled to a list of recipients — daily, weekly or monthly — so the numbers arrive before the meeting rather than being pulled during it.